APPOINTED BY: Annual Session Planning Committee
NOMINATED BY: Annual Session Planning Committee
NEEDS: Preferably, lives in vicinity of Annual Session site
TERM LENGTH: One year
TERM ENDS: August 31
REPORTS TO: General Arrangements Clerk
WORKS PRIMARILY WITH: General Arrangements Clerk, Volunteer Recruiter/ Coordinator.
DEFINITION: The Food Coordinator, in general, serves as a liaison between the
Annual Session staff and the site manager & the cooks, on matters concerning
food. The actual role played varies considerably depending on the site, as
sometimes the site provides the cooks and other times cooks and facilities must
be negotiated for and managed separately.
TASKS & TIMELINE:
**January throuqh March**
Make arrangements with GA Clerk to visit site. On site, become familiar
with facilities, agreement on use of facilities (any restrictions?), &
arrangement by which cooks will be provided.
Seek suggestions for menu items.
If you intend to ask attenders to bring food for meal contributions, send
Registrar a brief announcement for registration form.
Send Volunteer Recruiter/Coordinator a list of: kinds of volunteers
needed during the Session, tasks to be done, and times needed.
**April to Annual Session**
If you need staff assistance before AS seek willing helpers.
Negotiate with the cooks about 1)the menu, and 2)how the food will be
acquired and paid for.
**During Annual Session**
Manage the volunteers who help with the meals.
Work with the cooks and the site manager to deal with any problems that
may come up, relating to food.
**After Annual Session**
EVALUATION: Prepare a report/evaluation for the Food Coordinator files and
send a copy to the General Arrangements Clerk on, or before, August 21. This
report should include information useful to next year's Food Coordinator (what
worked, what didn't) and any changes you think should be made in the job, or
the job description.
Return file to the General Arrangements Clerk BEFORE August 21.
EXPENSES: Finalize financial arrangements relating to food and cooks.
Reimbursement is provided for "office expense" (LD phone calls, postage, and
photocopy) and mileage expense for the responsibilities of this appointment.
Submit BEFORE August 21 reimbursement request with receipts to NPYM Treasurer;
identify as Annual Session expenses (the Annual Session books are closed on
*A flexible position created to meet the needs of a particular site. Annual
Session Planning Committee has some leeway in filling this position