POSITION: Information Technology Committee
Approved by Coordinating Committee on March 18, 2017
NOMINATION AND APPROVAL: Nominating Committee is responsible for filling this committee. Usually nominations are approved at Annual Session; however, Coordinating Committee or Executive Committee may also approve nominations.
TERM BEGINS: October 1
MEMBERS: The committee has 4 members. In addition, the Secretary is an ex-officio member. Members need to possess a willingness to engage with technical issues and requirements, an interest in exploring the implications of technologies used by NPYM, and an ability to communicate the reasoning behind IT-related policies and procedures to others in the Yearly Meeting.
TERM LENGTH: 3-year overlapping terms.
WORKS PRIMARILY WITH: Secretary, Webkeeper, Archivist, Annual Session Registrar, and Coordinating Committee.
DEFINITION: Information Technology (IT) means the methods, processes, and tools for generating, sharing, and storing information, internally and externally to NPYM, along with the policies and procedures to protect the information from loss and misuse.
COMMITTEE FUNCTION AND RESPONSIBILITIES: The Information Technology Committee’s function is to provide guidance and oversight for the Information Technology needs of NPYM.
Bring information technology issues to the attention of the Yearly Meeting via Executive Committee or Coordinating Committee and recommend possible solutions to such issues. The committee is encouraged to season the spiritual/ethical implications of these issues.
Develop and review information technology policies and procedures, and bring ideas for new or changed policies to the Yearly Meeting for adoption. This includes developing and implementing procedures for ensuring the integrity, security, accessibility for persons with physical limitations, and long-term viability of electronic information.
Provide guidance regarding the use of information technologies by NPYM, its officers, and committees by evaluating the feasibility of requests for expanded information technology capabilities, providing recommendations on their adoption or rejection, advising on the most cost-effective means of meeting those needs, and developing strategies for implementing recommended technologies.