APPOINTED BY: Annual Session Planning Committee
NOMINATED BY: Annual Session Planning Committee
NEEDS: Lives in immediate vicinity of Annual Session site
TERM LENGTH: One Year
TERM ENDS: August 31
REPORTS TO: General Arrangements Clerk
WORKS PRIMARILY WITH: Registrar, General Arrangements Clerk
DEFINITION: Meets special transportation needs of attenders prior to &
following Annual Session. Transportation Coord. should be available during the
days just prior to, & following, the AS.
TASKS & TIMELINE:
**January throuqh March**
In March, provide Registrar with a brief announcement indicating someone
is available to help meet transportation needs, (if this information is to be
included on registration form). Notice should say who Transportation Coord.
is, how s/he can be reached, & types of help that will be provided. Clearly
state any deadlines.
**April to Annual Session**
Become aware of what is available in the way of local transportation.
Where are the Greyhound & Trailways bus stations and the train station located?
Is it possible to take a city bus from those stations to the Annual Session
site? What buses and trains will be arriving during the afternoon & evening
before Annual Session & which will be leaving following Annual Session. If
possible, obtain copies of schedules.
Be aware of whom people should contact if they need accommodations
before, or after, the Annual Session. Actually arranging for, or providing,
such accommodations is not part of the duties of the Transportation Coordinator
and is probably more the concern of the local Monthly Meeting and the
Arrange in advance for several people who are willing to meet planes for
incoming attenders. Suggest that they also assist with departures.
**After Annual Session**
Deliver people to their destinations.
EVALUATION: Prepare a report/evaluation for the Transportation Coordinator
files and send a copy to the General Arrangements Clerk on, or before, August
21. This report should include information useful to next year's Coordinator
(what worked, what didn't) and any changes you think should be made in the job,
or the job description.
Return file to the General Arrangements Clerk BEFORE August 21.
EXPENSES: Reimbursement is provided for supply expense (gas), "office
expense" (LD phone calls, postage, and photocopy) and mileage expense for the
responsibilities of this appointment. Submit BEFORE August 21 reimbursement
request with receipts to NPYM Treasurer; identify as Annual Session expenses
(the Annual Session books are closed on September 1).
*A flexible position created to meet the needs of a particular site. AS
Planning Committee should determine annually the need to fill this position